OnSet Procedures

General Guidelines

• Keep to your tasks

• Establish a single line of communications, commands only come from the VP supervisor

• Try to give an approximate time estimate how long a task takes

• Focus on the shoot and know what is going on (absolutely no staring into your phone, personal emails, chitchat, WhatsApp etc. on set)

• Help each other out

• If you see something breaking or expect something to break, speak up

• Don’t touch anything when we are rolling

• Wear your Darkbay Hoodie 🙂

• Quick team meeting in the morning before shooting starts (?)

Comm Rules

• Keep Communication lines free, no clutter

• Keep messages short and to the point

• Speak loud and clear (tell you colleagues if they are inaudible)

• Always confirm that you have received a task (react if you realize that the person who was adressed is not responding)

• Check that your radio is working in the morning or after lunch („Comm check“ - „good check“)

• If you want to get someones attention in a bigger group, you can adress them directly by saying his/her name first followed by „for (your name)“. The receipient follows by „go for (his/her name)“. Example: Jesse wants to get Tobi‘s attention: „Tobi for Jesse“ … „go for Tobi“ … „your message“

• How to use the radio during troubleshooting (press, breathe (wait 1 second), talk)

• Always be on radio / tell your colleague when you're goint to the toilet

OnSet Roles

VP supervisor

• Be on set next to DoP & Director

• Give tasks/commands to brainbar

• Handle quick changes on the iPad remote app

Tracking TD

• Keep an eye on the crowns and the tracking quality

• Re-wand, recalibrate when necessary

• Make sure recording starts properly

Pipeline TD / Switchboard Operator

• Keep and eye on performance in stage monitor

• Update Sequence & Take

• Start Recording

• Keep Shot spreadsheet up to date with approx. timestamp

Unreal Operator

• Make live changes to the scene during the shoot (not when rolling)

• Expose parameters to the iPad web remote

• Update Shot spreadsheet

• Create a snapshot after the cut and note down sequence/take and anything specific (copy paste from shot spreadsheet)

LED Technicians

• Keep an eye on wall temperature and broken IMs

• Rotate the turntable, measure for rotation

• Assist gaffers & grips

Shoot procedure

1. Switchboard OP adjusts sequence/take in Switchboard (prep)

2. VP supervisor calls out “Roll VP”

3. Switchboard OP starts recording

4. Tracking TD: “tracking rolling” or signals to Switchboard OP with Thumbs UP

5. Switchboard OP calls out “VP rolling”

6. Unreal OP writes down changes from previous take in Shot Spreadsheet

7. (If Switchboard OP sees any potential problems during the take such as performance hickups etc., he updates shot spreadsheet)

8. VP supervisor calls out “VP cut”

9. Switchboard OP stops recording, freezes Wall

10. Tracking TD confirms recording has stopped

11. Unreal OP creates level snapshot and copy/pastes notes & sequence/take into the description field

Preflight Checklist

• Sync check 24fps/10bit on all nodes (DarkBay Hud)

• Sync check in Switchboard

• Sync check in Unreal with blue balls

• Restart Multiuser Server

• Calibrate Tracking Volume

• Calibrate Camera Crown

• Verify Tracking Unreal